KURAPRO
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Glossary

The words you’ll see on screen, in alphabetical order. Come back here whenever something in another page doesn’t make sense.

A–C

  • Administrator: The role that can change company settings, manage members, delete products and handle billing. → Members
  • AI suggestions: A paid-plan feature where AI compares a month’s report data with the previous month and suggests products to watch and actions to take. → AI suggestions
  • Average cost: A cost calculated automatically from inbound purchase prices. Used with moving-average costing.
  • Barcode: A code identifying a product. Several per product are allowed, but they can’t be duplicated across products, and they’re not case-sensitive.
  • Client: A supplier or customer. Selectable on inbound and outbound (optional), and used as the recipient on documents. → Managing clients
  • Company: The unit that owns your data. One company holds its members, products, stock, transactions and clients.
  • Completed: The status of a transaction that has happened. It is applied to the stock count. → Scheduled, completed and history
  • Costing method: How stock value and gross profit are calculated — moving average, standard costing or none — chosen per company. → Costing method
  • Custom fields: Fields you add yourself. Product fields (up to 30) and transaction fields (up to 30).

D–L

  • Delivery note: A PDF document created from an outbound transaction. → Purchase orders, delivery notes and picking lists
  • EAN-13: A barcode format (the same standard as Japan’s JAN code). KURAPRO generates one for products without a barcode on the label print screen.
  • Excel: The spreadsheet file format (.xlsx, .xlsm). Workbooks import and export as they are — no conversion to CSV needed. → CSV, Excel, label printing and images
  • Expiring alert: A number of days set per product. Stock within that many days of its expiry date is flagged “expiring.” Nothing is flagged when it’s blank.
  • Expiry: A use-by or best-before date. Turn it on to split the same product’s stock by date. → Location, lot and expiry
  • Gross profit: Outbound amount − the cost of the stock sent out. How it’s determined depends on the costing method. → Reading reports
  • Inbound: A transaction that increases stock (purchases, returns received). Takes a purchase unit price.
  • Inbound / outbound amount: The total of “unit price × quantity” for inbound or outbound. Totalled in reports.
  • Location: Where stock sits within a single site — a shelf, room or floor. Typed in freely. Warehouses and stores you run independently are separated by sites instead.
  • Lot: A manufacturing lot number or similar identifier. Turn it on to track stock lot by lot.

M–R

  • Member: Someone who shares a company’s data. Two roles exist: administrator and staff.
  • Memo: A custom field provided from the start, on both products and transactions.
  • Minimum / maximum stock: The thresholds used for stock alerts. Below the minimum is a shortage; above the maximum is overstock.
  • Move: A transaction that changes the location, lot or expiry of stock within the same site. You choose the source stock, then the destination and the quantity to move. Available when location, lot or expiry is on; moving between sites isn’t supported. → Inbound, outbound, move and stocktaking
  • Negative stock: Stock below zero. A company setting decides whether it’s allowed (the default is not allowed). → Company settings
  • Outbound: A transaction that decreases stock (sales, disposal). Takes a sale unit price.
  • Picking list: A PDF list for collecting products, created from an outbound transaction. It carries no amounts.
  • Product: The item you manage stock for. Holds its name, SKU, standard cost, barcodes and more. → Registering and editing products
  • Purchase order: A PDF document created from an inbound transaction.
  • Purchase unit price: The unit price entered on an inbound. Used to calculate the average cost under moving-average costing.
  • Report: Monthly totals of inbound, outbound, amounts and gross profit. Only completed inbound and outbound are counted.

S–Z

  • Sale unit price: The unit price entered on an outbound. Used to calculate gross profit.
  • Scan pattern: A setting that takes only the part you need out of a scanned barcode, so products are found even when the code also carries a shelf number or lot. → Scan patterns
  • Scheduled: The status of a transaction yet to happen. It is not applied to the stock count.
  • Site: A warehouse, store or other place whose stock is managed independently. Stock, transactions and reports are separated per site; products, clients and members are shared. A company needs at least one. → Sites
  • SKU: Stock Keeping Unit. A code identifying a product. Once set, it can’t be duplicated within the company.
  • Standard cost: A fixed cost set per product, used with standard costing.
  • Stock: How many of a product you have right now. With location, lot or expiry on, it’s counted per combination.
  • Stock alert: The feature that flags stock as short, overstocked, expired or expiring, based on the thresholds you set per product. → Stock alerts
  • Stocktaking: A transaction where you enter the count you actually made; the difference against current stock is applied automatically. Damage, loss and rounding are recorded this way too.
  • UTF-8: The recommended character encoding for CSV files.