Glossary

The words you’ll see on screen, in alphabetical order. Come back here whenever something in another page doesn’t make sense.

A–C

Adjustment: A transaction that records an increase or decrease directly. Used for damage, loss and correcting discrepancies.
Administrator: The role that can change company settings, manage members, delete products and handle billing. → Members
AI suggestions: A paid-plan feature where AI compares a month’s report data with the previous month and suggests products to watch and actions to take. → AI suggestions
Average cost: A cost calculated automatically from inbound purchase prices. Used with moving-average costing.
Barcode: A code identifying a product. Several per product are allowed, but they can’t be duplicated across products, and they’re not case-sensitive.
Client: A supplier or customer. Selectable on inbound and outbound (optional), and used as the recipient on documents. → Managing clients
Company: The unit that owns your data. One company holds its members, products, stock, transactions and clients.
Completed: The status of a transaction that has happened. It is applied to the stock count. → Scheduled, completed and history
Costing method: How stock value and gross profit are calculated — moving average, standard costing or none — chosen per company. → Costing method
Custom fields: Fields you add yourself. Product fields (up to 30) and transaction fields (up to 10).

Delivery note: A PDF document created from an outbound transaction. → Purchase orders, delivery notes and picking lists
EAN-13: A barcode format (the same standard as Japan’s JAN code). Created by KURAPRO’s “Generate barcode.”
Expiring alert: A number of days set per product. Stock within that many days of its expiry date is flagged “expiring.” Nothing is flagged when it’s blank.
Expiry: A use-by or best-before date. Turn it on to split the same product’s stock by date. → Location, lot and expiry
Gross profit: Outbound amount − the cost of the stock sent out. How it’s determined depends on the costing method. → Reading reports
Inbound: A transaction that increases stock (purchases, returns received). Takes a purchase unit price.
Inbound / outbound amount: The total of “unit price × quantity” for inbound or outbound. Totalled in reports.
Location: Where stock sits within a single site — a shelf, room or floor. Typed in freely. Warehouses and stores you run independently are separated by sites instead.
Lot: A manufacturing lot number or similar identifier. Turn it on to track stock lot by lot.

Member: Someone who shares a company’s data. Two roles exist: administrator and staff.
Memo: A custom field provided from the start, on both products and transactions.
Minimum / maximum stock: The thresholds used for stock alerts. Below the minimum is a shortage; above the maximum is overstock.
Move: A transaction that shifts stock to another location within the same site. Available when Location is on; moving between sites isn’t supported. → Inbound, outbound, move, adjustment and stocktaking
Negative stock: Stock below zero. A company setting decides whether it’s allowed (the default is not allowed). → Company settings
Outbound: A transaction that decreases stock (sales, disposal). Takes a sale unit price.
Picking list: A PDF list for collecting products, created from an outbound or move transaction. It carries no amounts.
Product: The item you manage stock for. Holds its name, SKU, standard cost, barcodes and more. → Registering and editing products
Purchase order: A PDF document created from an inbound transaction.
Purchase unit price: The unit price entered on an inbound. Used to calculate the average cost under moving-average costing.
Report: Monthly totals of inbound, outbound, amounts and gross profit. Only completed inbound and outbound are counted.

Sale unit price: The unit price entered on an outbound. Used to calculate gross profit.
Scheduled: The status of a transaction yet to happen. It is not applied to the stock count.
Site: A warehouse, store or other place whose stock is managed independently. Stock, transactions and reports are separated per site; products, clients and members are shared. A company needs at least one. → Sites
SKU: Stock Keeping Unit. A code identifying a product. Once set, it can’t be duplicated within the company.
Standard cost: A fixed cost set per product, used with standard costing.
Stock: How many of a product you have right now. With location, lot or expiry on, it’s counted per combination.
Stock alert: The feature that flags stock as short, overstocked, expired or expiring, based on the thresholds you set per product. → Stock alerts
Stocktaking: A transaction where you enter the count you actually made; the difference against current stock is applied automatically.
UTF-8: The recommended character encoding for CSV files.