KURAPRO
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First-time setup

Here’s the path from creating an account to seeing your first stock on screen. You don’t need to configure much. Register one product, record one inbound, and inventory management is already running.

1. Create an account

  1. Open the sign-up screen (in the app, “Sign up” on the login screen).
  2. Enter your company name, name, email address and password.
  3. Read the terms and press “Agree to the terms and sign up.”
  • Passwords must be at least 6 characters and cannot contain spaces.
  • The first person to register becomes the administrator of that company.

If a colleague invited you

Don’t sign up. Signing up creates a separate company, and you won’t see your colleagues’ data. Use the temporary password in your invitation email to sign in instead. → Signing in and your account

What’s prepared for you

You don’t have to create these yourself:

  • A main site — one site is created for you. Rename it any time from Sites.
  • A “Memo” field — a free-text field on both products and transactions. → Product fields / Transaction fields
  • Costing method: moving average — costs are calculated automatically from your inbound unit prices. You can change this later.
  • Currency — set from the language you signed up in.

2. Register a product

Open the “Stock” tab and press Add product.

A product name is the only thing you really need. That said, these two are worth entering now because they pay off later:

  • SKU — a code that identifies the product. It keeps similar names apart and acts as the key when importing a file.
  • Barcode — enables scanning. Registering the JAN / EAN code printed on the product is fine.

If you have a lot of products, importing an Excel or CSV file is much faster than entering them one by one. → CSV, Excel, label printing and images

For details see Registering and editing products.

3. Enter your first stock

Registering a product leaves its stock at 0. Record an inbound to enter what you actually have.

  1. Open the “Transaction” tab and press New transaction.
  2. Choose Inbound as the type.
  3. Enter the date, the product and the quantity (and a purchase unit price if you want one).
  4. Set the status to Completed and save.

The stock count on the “Stock” tab goes up. Stock only changes when a transaction is completed — a transaction saved as “Scheduled” hasn’t been applied yet. → Scheduled, completed and history

Entering a lot of existing stock

With many products, stocktaking beats creating inbound records one at a time. In a stocktaking you enter the count you made and KURAPRO works out the difference. It can also be imported from an Excel or CSV file. → Inbound, outbound, move and stocktaking

4. Review just these settings, if you need to

Inventory management already works at this point. Everything else can wait — but two settings are harder to change later, so it’s worth deciding them now.

Costing method (how amounts are calculated)

The default is moving average. Pick based on how you want money handled.

  • Purchase prices fluctuate → moving average (leave it as is)
  • You set a fixed cost per product → standard costing
  • You don’t need amounts, just counts → no costing

Change it under “Other” → “Costing method.” → Costing method

Location, lot and expiry (how stock is split)

All three are off initially, so stock is simply counted per product.

  • Want to split by shelf or area → turn on Location
  • Want to trace manufacturing lots → turn on Lot
  • Want to manage best-before or use-by dates → turn on Expiry

Only turn on what you need — each one becomes a field you fill in on every transaction. → Location, lot and expiry

5. Invite your team

Working alone? You’re done. To work as a team, invite people from “Other” → “Members.” They’ll receive an email with a temporary password. → Members

To separate stock by warehouse or store, see Sites.

Where to go next