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Scheduled, completed and history

A transaction is either scheduled or completed. Understanding the difference clears up the two most common stumbles: “my stock isn’t going up” and “I made a mistake and can’t fix it.”

Scheduled and completed

Status Stock
Scheduled Doesn’t move. It’s just a plan on paper.
Completed Applied to the stock count.

The recommended flow is to register it as “scheduled” first, then complete it when the goods actually move.

  • Create a scheduled inbound when you place an order, and you can see what’s due to arrive and when.
  • When it arrives, press “Complete” and stock updates. If the quantity was different, fix it before completing.

When you’re in a hurry, registering directly as “completed” is fine too.

Made a mistake? Revert to scheduled

A transaction’s products can only be edited while it’s scheduled. To correct a completed one, revert it first.

  1. Open the transaction.
  2. Press Revert to scheduled.
  3. Confirm — the stock changes are undone as well.
  4. Fix the contents and press “Complete” again.

Trying to edit while completed shows “Only scheduled transactions can be edited.” That’s not a bug — it’s what keeps your stock figures consistent.

Repeating a transaction? Copy it

For regular monthly orders and anything else you enter repeatedly, copy instead of retyping every line.

  1. Open the transaction you want to base it on.
  2. Choose Copy and create from the “⋮” menu.
  3. Confirm, and the new transaction is created.
  • The copy is always created as “scheduled.” Check it before completing.
  • Carried over: type, date, site, client, number, location, transaction fields, and the product lines (product, quantity, unit price, location, lot, expiry).
  • Not carried over: the stock counts and costs recorded on completion. Lines for deleted products aren’t copied either.
  • You become the creator. The date and number come across as they were, so change them if needed.

Stocktakings can’t be copied

A stocktaking stores the difference against stock at the moment it was created, so copying isn’t supported — the option doesn’t appear in the “⋮” menu. Create a new stocktaking instead.

Finding a transaction

On the “Transaction” tab you can:

  • Search by product name, SKU, barcode and text-type transaction fields. Barcodes match exactly.
  • Filter by transaction type, status and period.
  • Each row shows the type, date, client, product names and the quantity change.

You can also work from the product side: open a product on “Stock” and its history shows when and through which transaction it moved.

Exporting to CSV

The transaction list can be exported with your current filters applied. Choose a transaction type and period first. → CSV, barcode printing and images